Since some vendors will expect a gratuity, and other gratuities will need to be considered on a case-by-case scenario, there are a few things to consider. Traditionally, business owners of larger companies don't get tipped—just their employees—but you can and should tip an owner when the service exceeds expectations. Small business owners should never be overlooked either, since their businesses are often run by just one person.
Tip vendors who offer exceptional service, write thank-you notes (they're always appreciated) and assign the responsibility of handing them out to a trusted person such as your wedding planner, a parent or wedding party member. Here's a helpful breakdown of what's customary for each vendor.
Wedding Planner
Wedding planners won't likely expect anything, but if yours did a great job, you can always offer a token of appreciation. (Note: Nonmonetary thank-yous like professional photos of the wedding for the planner's portfolio can go a long way too.) About 50 percent of couples do tip their planners.
Protocol: Optional
The Standard: 10–20 percent, up to $500, or a nice gift
When to Tip: Hand off the envelope at the end of the reception or send a thank-you note with photos or a check right after the honeymoon.
Wedding Hairstylist and Makeup Artist
This is one area where gratuity is definitely expected. Tip between 15 to 25 percent just as you would in a hair salon, and consider giving a little extra if there's a crisis, like one of your bridesmaids has a meltdown over her curls and it requires a redo at the last minute.
Protocol: Expected
The Standard: 15–25 percent, depending upon the quality of service
When to Tip: Tip your beauty stylists at the end of your service.
Wedding Delivery and Setup Staff
Slip a few dollars to anyone delivering important items to the site such as the wedding cake, flowers or sound system. If a lot of gear needs to be brought in and set up (tents, chairs or porta-potties), the workers deserve a tip too.
Protocol: Expected
The Standard: $5–$10 per person
When to Tip: Drop off cash envelopes the day before the wedding to the catering manager so the person accepting deliveries can distribute the tip.
Wedding Ceremony Officiant
If your officiant is affiliated with a church or synagogue, you're often expected to make a donation to that institution. If you're a member, you'll probably want to give a larger amount than if you're not. However, if you're getting married there and they're charging you to use the space, feel free to give a smaller amount. Tipping the officiant, both nondenominational and denominational, is also appreciated.
Protocol: Expected (depending on officiant)
The Standard: Donate $100–$500 to the church or synagogue, and for the officiant, an optional tip of $50-$100
When to Tip: Most ceremony fees are required prior to the wedding. Otherwise, have a responsible attendant pass the cash envelope at the rehearsal dinner if the officiant is in attendance.
Wedding Ceremony Musicians
If you worked with a great harpist and they pulled off your ceremony scores flawlessly, consider showing some monetary thanks for their talent. However, you probably don't have to tip the solo church organist who was required to play.
Protocol: Optional
The Standard: $15–$20 per musician
When to Tip: Ceremony musicians should receive a tip at the end of the ceremony.
Wedding Photographer and Videographer
You're not expected to give your camera crew any money beyond their normal fees. But if the wedding photographer or videographer doesn't own the studio, consider tipping each person (or give a certain amount with a thank-you note to disperse to staff). Especially if they were super accommodating during all of your photo opps!
Protocol: Optional
The Standard: $50–$200 per vendor
When to Tip: Tip your photographer and videographer at the end of the reception.
Wedding Reception Staff
This group includes the on-site coordinator, maître d' and banquet manager. A service charge (typically 2 percent) is almost always built in to the food and drink fee, so check your contract. If the gratuity is not included, tip as follows.
Protocol: Expected
The Standard: 15–20 percent of the food and drink fee or $200–$300 for the maître d'
When to Tip: If it's covered in the contract, the final bill is typically due before the reception. Otherwise, have one of your parents or an attendant hand the envelope to the maître d' at the end of the reception, since you'll need to know the final tab to calculate the percentage.
Wedding Reception Attendants
When it comes to bartenders and waitstaff, and parking, bathroom and coatroom attendants, the rules of tipping are dictated by your contract. If the service fee is included, consider doling out extra only if the service was exceptional. If it's not included, ask ahead of time how many attendants will be working your wedding and calculate on a per person basis.
Protocol: Optional, based on contract
The Standard: 10–20 percent of the liquor or food bill to be split among bartenders or waiters respectively, $1 per guest for coatroom and $1 per car for parking attendants
When to Tip: Although tips are traditionally passed out at the end of the event, you could distribute them at the beginning of the evening to encourage all the workers to give you great service.
Wedding Reception Band or DJ
Whether you hire a 12-piece swing band or a single DJ, tipping musicians is completely optional, depending on the quality of the job and how willing they were to follow your ideal playlist. And don't forget about any sound technicians they bring with them.
Protocol: Optional, yet preferred
The Standard: $20–$25 per musician; $50–$150 for DJs
When to Tip: An attendant should tip the musicians or DJ at the end of the reception.
Wedding Transportation
Again, check your contract, as gratuity is usually included. If it isn't, plan to tip provided they show up on time and don't get lost.
Protocol: Expected
The Standard: 15–20 percent of the total bill
When to Tip: Tip transportation pros at the end of the night or after the last ride. If you used a separate company for the guest buses, designate a bus captain to hand the driver a tip, otherwise this duty falls to a designated attendant.
We know, this is a lot to consider! But it's better to be prepared than bust your budget. Take the time to factor in these tips and devour the details of giving the right gratuity to your wedding vendors!
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